Eligibility Criteria for GeM Seller/Buyer Registration on GeM Portal

 

Eligibility Criteria for GeM Seller/Buyer Registration on GeM Portal

GeM, or Government E-Marketplace, is a Procurement portal, which can be used to purchase or sell any item or goods by anyone. Nevertheless, like anything else, an individual will need to comply with the registration form to begin their endeavour on the platform.

Government e-Marketplace (GeM) is a one stop portal to facilitate online procurement of common use Goods & Services required by various Government Departments / Organizations / PSUs. GeM aims to enhance transparency, efficiency and speed in public procurement. It provides the tools of e-bidding, reverse e-auction and demand aggregation to facilitate the government users achieve the best value for their money.

The purchases through GeM by Government users have been authorized and made mandatory by Ministry of Finance by adding a new Rule No. 149 in the General Financial Rules, 2017. https://static.gem.gov.in/resources/training-module/Rule149-of-GFR.pdf

General terms and conditions on GeM 3.0 (Version 1.18): https://admin.gem.gov.in/resources/upload/shared_doc/gtc_on_gem_3_v1_1613390854.pdf

The Documents Required for GeM Registration :-

Like any other authorized documentation, you will need to present some specific paperwork during gem seller registration.

1. PAN Card (proof to the individual’s personal identity and address authentication)

2. Company Registration (proof of the affiliation with an organization)

3. Udyog Aadhar, or MSME documentation (if any available)

4. LLP-associated requirements

5. TIN or GST number (if applicable)

6. A copy of the cancelled cheque (from the same bank account of the applicant)

7. A separate address and identity proof

8. The proof of the applicant’s bank account and the supportive KYC documentation

9. The Trade Mark certification

10. Documentation on the type of services or products provided by the organization

11. The address proof of the head office of your company

12. Mobile number (which has been connected with your Aadhar Card)

13. NSIC papers (if any available)

14. The latest paperwork of ITR (ITR certification with computation where details about gain and profit from business and sales are available)

Providing the aforementioned documentation will make an individual eligible to complete the gem seller registration.

However, if any form of tampering or false information was found in the same, then the applicant will be exterminated from the registration procedure. He/she might have to stay aside from applying for the same as well.

The Procedure for Registering on GeM

The gem seller registration procedure can seem quite complicated and intricate for an individual who is applying to such for the first time. Hence, like many others, if you, too, are a novice in this aspect, then be sure to abide by the following steps.

Registration Guide: https://static.gem.gov.in/resources/pdf/Registration_Guide.pdf

Step: 1 – Go to the Official Website

So, to begin with, you will need to enter the official website of GeM. Now, you can either search for it manually on Google or click here as well https://gem.gov.in/ . Now, you will need to click on the “Seller” tab. You will be able to find it right below the “Sign Up” tab. After that, it will redirect you to the page of “terms and conditions” of the website. Be sure to go through the module meticulously before tapping on the “accept” option.

Step: 2 – Fill Up the Form

After accepting the “terms and conditions” of the portal, you will be redirected to the gem seller registration form. Now, you will need to concur and proffer some specific details about you as well as your organization. Here is everything that you might need to know in this aspect –

Jot down the name of the constitution correctly

Now, you will need to choose the type of registration you are most comfortable with. You will get two options – Aadhar and PAN. In each case, you will need to fill out some fundamental details regarding you, such as your name, card number, DoB, address, etc.

Next, you will need to enter the mobile number that is currently active and in use. You may have to verify the same again by re-entering it. Tap on the “Send OTP” option after you are done.

An OTP will be provided on your phone. You will need to enter it in the same section and authenticate it

After that, you will need to verify your e-mail (if available) in the same manner as well. Once you are done, you can jot down the desired password and username. Tap on the “create account” option at the end to complete the gem seller registration.

GeM Advantages For Buyers

• Offers rich listing of products for individual categories of Goods/Services
• Makes available search, compare, select and buy facility
• Enables buying Goods and Services online, as and when required.
• Provides transparency and ease of buying
• Ensures continuous vendor rating system
• Up-to-date user-friendly dashboard for buying, monitoring supplies and payments
• Provision of easy return policy

GeM Advantages For Sellers

• Direct access to all Government departments.
• One-stop shop for marketing with minimal efforts
• One-stop shop for bids / reverse auction on products / services
• New Product Suggestion facility available to Sellers
• Dynamic pricing: Price can be changed based on market conditions
• Seller friendly dashboard for selling, and monitoring of supplies and payments
• Consistent and uniform purchase procedures

GeM Facilities

• Listing of products for individual, prescribed categories of Goods/ Services of common use
• Look, estimate, compare and buying facility on dynamic pricing basis.
• Market place buying of majority of common User Items.
• Buying Goods and Services online, as and when required.
• Single window system for aggregating demands and ordering
• Transparency and ease of buying
• Useful for low value buying and also for bulk buying at competitive price using Reverse Auction/ e-bidding.
• Continuous vendor rating system.
• User friendly dash board for buying and monitoring supplies and payments
• Return policy

FAQs on GeM

For Buyers

1. Who can buy/purchase through GeM?
   All Central government and State Government Ministries/Departments including its attached/subordinate offices, Central and State autonomous bodies, Central and State Public Sector Units and local bodies etc. are authorized to make procurement through GeM portal.
2. Who is authorized to register as Primary User on GeM?
   Authorized officers of the rank of Deputy Secretary/Equivalent or Head of the Office at Sub Center / Unit / Branch of Government Organisation / PSU / Autonomous Bodies / Local Bodies / Constitution Bodies / Statuary Bodies can register as Primary User on GeM.
3. What are the Requirements to utilize the GeM portal?
   For Using GeM portal first a Primary User needs to register on GeM portal. Requirement of Registration on GeM are as follows:
1. Aadhaar number of the user
2. Mobile number which is linked with Aadhaar
3. Email ID ending with gov.in/nic.in/gembuyer.in
4. Verifying authority details such as name, mobile number and email ID ending with gov.in/nic.in
4. Goods up to what value can be purchased on GeM?
   Please refer Rule 149 of GFR 2017 ( https://static.gem.gov.in/resources/training-module/Rule149-of-GFR.pdf ) The GeM portal shall be utilized by the Government buyers for direct on-line purchases as under :
   
   • Up to Rs.25,000/- through any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period. The procuring authorities will certify the reasonability of rates.
   • Above Rs.25,001/- and up to Rs.5,00,000/- through the GeM Seller having lowest price amongst the available sellers, of at least three different manufacturers, on GeM, meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM can be used by the Buyer if decided by the competent authority. The procuring authorities will certify the reasonability of rates.
   • Above Rs.5,00,000/- through the supplier having lowest price meeting the requisite quality, specification and delivery period after mandatorily obtaining bids, using online bidding or reverse auction tool provided on GeM. The procuring authorities will certify the reasonability of rates.
5. How to make purchase on GeM?
   
   • SignUp using the link https://mkp.gem.gov.in/registration/signup#!/buyer . On completion of verification, Login as Primary user/HoD in GeM portal and create secondary users (Buyer/Consignee/PAO/DDO) after clicking on Manage users tab available in Dashboard.
   • Buyer to login to GeM portal. Select and cart the product as per the requirement through application of various filters. Buyers should apply filters carefully to define their requirement without adversely affecting competitiveness. Select the proper buying method as per the GFR-149 ( https://static.gem.gov.in/resources/training-module/Rule149-of-GFR.pdf )
   • Create demand -- Generate Sanction order -- Generate contract. Once order is placed, Seller to deliver the Goods/ Services to consignee within stipulated delivery date and generate on-line invoice on GeM portal.
   • Consignee to login after receipt of Items. Generation of Provisional receipt Certificate (PRC) within 48 hrs of receipt of stores. Generation of Consignee Receipt and Acceptance Certificate (CRAC) within 10 days of receipt of stores.
   • Bill processing by buyer (within 2 days of generation of CRAC by consignee) -- Bill to be forwarded to PFMS by DDO within 1 day of on-line receipt of bill from Buyer against e-signed Consignee’s Receipt and Acceptance Certificate (CRAC) (In case of central government organizations paying through PFMS) -- Payment to be made by PAO from PFMS within 2 days of receipt of bill from DDO (total time limit for payment is 10 days from date of generation of CRAC). Or Buyer to forward all documents for payment to Paying Authority and Payment to be released by Paying Authority / PAO within 10 days of generation of Consignee’s Receipt (In case of users paying through SBI e-pay or Other mode of Payment.)

To read more FAQs, https://gem.gov.in/userFaqs/buyer

For sellers

1. Who can sell on GeM?
   The “Seller(s)” on GeM will be the OEMs (Original Equipment Manufacturers) and/or their authorized channel partner(s)/ resellers (having any general authorization / dealership of the OEM to sell their product in open market) and e- Marketplaces.
2. How do I sell on GeM?
   
   • To sell on GeM, Register yourself on the GeM portal. https://mkp.gem.gov.in/registration/signup#!/seller
   • List your products under specific product categories.
   • Once an order is received, deliver the product to the Consignee duly entering its details on the portal.
   • Once an order is successfully delivered, Consignee shall inspect / test the product for its conformity with contract specifications and issue acceptance / rejection through on-line CRAC.
   • After CRAC, buyer will process the bill and forward to paying authority for time bound payments.

To read more FAQs, https://gem.gov.in/userFaqs/seller

For support, call Toll Free Numbers: 1800-419-3436; 1800-102-3436; Railway Helpline:+91 7824074423

For business enquiries: helpdesk-gem@gov.in

Source:

Gem Portal: https://gem.gov.in/

Tutorial for Sellers: https://www.youtube.com/playlist?list=PLsV56B8jjgAJJxM7di-csCotIpNT_TrIX

GeM Handboo: https://assets-bg.gem.gov.in/resources/pdf/GeM_handbook.pdf

Disclaimer: This article is for the purpose of information and shall not be treated as solicitation in any manner and for any other purpose whatsoever. It shall not be used as legal opinion and not to be used for rendering any professional advice. This article is written on the basis of author’s personal experience and provision applicable as on date of writing of this article. Adequate attention has been given to avoid any clerical/arithmetical error, however; if it still persists kindly intimate us to avoid such error for the benefits of others readers.